Job title: Executive Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: negotiable
Location: Camden Park, SA
Job published: 22-11-2024
Job ID: 39270

Job Description

Position Overview:

We are seeking a proactive and highly organized Part-Time Executive Assistant to provide executive-level administrative support to the CEO. This is a flexible, part-time role designed for someone who thrives in a fast-paced environment and is capable of managing multiple priorities with precision and confidentiality. 

Key Responsibilities:

  • Executive Support:

    • Manage and organise the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
    • Prepare meeting agendas, presentations, and reports as required.
    • Screen and prioritize incoming communications (calls, emails, mail), ensuring timely responses on behalf of the executive.
    • Handle confidential and sensitive information with discretion.
  • Travel and Event Coordination:

    • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
    • Organize meetings, conferences, and events, including venue selection, catering, and logistics.
    • Prepare necessary materials and agendas for meetings and events.
  • Communication:

    • Draft and proofread emails, reports, and correspondence, ensuring clarity and professionalism.
  • Project Assistance:

    • Assist with the preparation and tracking of special projects, ensuring deadlines and milestones are met.
    • Provide administrative support to cross-functional teams on various organizational initiatives.
  • Office Management:

    • Ensure the executive’s office is organized and equipped with necessary supplies.
    • Assist with office administration and coordinate with HR, IT, and other departments as needed.