Job Description

Position Overview:

We are seeking a proactive and highly organized Part-Time Executive Assistant to provide executive-level administrative support to the CEO. This is a flexible, part-time role designed for someone who thrives in a fast-paced environment and is capable of managing multiple priorities with precision and confidentiality. 

Key Responsibilities:

• Executive Support:

  • Manage and organise the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare meeting agendas, presentations, and reports as required.
  • Screen and prioritize incoming communications (calls, emails, mail), ensuring timely responses on behalf of the executive.
  • Handle confidential and sensitive information with discretion.

• Travel and Event Coordination:

  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Organize meetings, conferences, and events, including venue selection, catering, and logistics.
  • Prepare necessary materials and agendas for meetings and events.

• Communication:

  • Draft and proofread emails, reports, and correspondence, ensuring clarity and professionalism.

• Project Assistance:

  • Assist with the preparation and tracking of special projects, ensuring deadlines and milestones are met.
  • Provide administrative support to cross-functional teams on various organizational initiatives.

• Office Management:

  • Ensure the executive’s office is organized and equipped with necessary supplies.
  • Assist with office administration and coordinate with HR, IT, and other departments as needed.